Ethics Coordinator — Queen’s University

Ethics Coordinator

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Competition Number:J0123-0970

Position Title:Ethics Coordinator

Employee Group:Support Staff – USW Local 2010

Job Category:Research

Department or Area:University Vet & Compliance

Location:Kingston, Ontario, Canada

Salary:$56,227.00 – $68,560.00/Year


Hours per Week:35

Job Type:Permanent (Continuing)

Shift:7 Monday – Friday

Number Of Positions:1

Date Posted:January 26, 2023

Closing Date:February 16, 2023

COVID 19 On-Campus Requirements

The Queen’s University Policy Regarding Mandatory Vaccination Requirements for In-person University Activities requires ALL Community Members, including employees, to be Fully Vaccinated against COVID-19 prior to participating in any In-person University Activities. This is a condition of employment for all employees who are required to attend University Property to perform their employment responsibilities. Individuals who cannot be vaccinated due to substantiated grounds (medical and other protected grounds under the Ontario Human Rights Code) may ask the University to validate the exemption and request an accommodation for these rare circumstances. If approved, they will be subject to additional health and safety measures.

About Queen’s University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview
This position expedites the review process and coordinates Ethics Board activities to ensure that reviews are completed in an effective and efficient manner. This position ensures ethics submissions comply with university and other regulatory guidelines on ethics clearance. This position also facilitates the submission process by advising researchers on the appropriate procedures and requirements.

Job Description

What you will do

  • Receives submissions for ethics review.
  • Determines the level of review required by the Ethics Board based on the level of risk to human participants and study design.
  • Reviews submissions going through delegated review to flag potential complications, such as language issues, confidentiality concerns, compliance issues, etc.
  • Contacts faculty, other researchers, or research coordinators to resolve issues and requests revisions prior to final review by the Chair or delegate.
  • Conducts delegated review of specified minimal risk ethics applications, as per established standard operating procedures.
  • Reviews serious adverse event reports to ensure adequate information is received.
  • Coordinates monthly Board meetings.
  • Plans, organizes, and directs the Board annual educational retreat.
  • Distributes items of perceived high risk or urgency for review.
  • Revises and drafts policies and guidelines.
  • Other duties as required in support of the department and/or unit.

Required Education

  • Four-Year Bachelor Degree or equivalent.
    • in social sciences preferred. or
    • in health sciences preferred.

Required Experience

  • More than 3 years and up to and including 5 years of experience.
    • Experience in clinical research considered an asset.
    • Familiarity with medical terminology considered an asset.
    • Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

  • Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
  • Provide consultation and advice on non-straightforward and/or complex issues.
  • Interaction with others typically requires interpersonal skills and the ability to understand and influence.
  • Adapt messages to meet the needs of the intended audience.
  • Build relationships, trust and credibility.
  • Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
  • Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
  • Participate in project team meetings and develop individual project plans.
  • Lead procedural or technological change within a unit.
  • Identify new problems and seek information and input to fully understand the cause of problems.
  • Identify opportunities to improve the effectiveness and efficiency of work processes.
  • Draw logical conclusions and provides opinions and recommendations.
  • Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
  • Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at