Human Research Compliance Coordinator

Job Number: J0723-0405
Job Title: Human Research Compliance Coordinator
Job Type: Continuing Full Time
Department: Office of Research Ethics
Job Category: Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 27/07/2023
Closing Date (dd/mm/yyyy): 13/08/2023
Salary (with Salary Rate): 71,085.00 – 77,752.00/Year
Employee Group: CUPE 2424
Salary Level: 9PE
Hours Per Week: 35
Date Position Available: 26/07/2023

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Reporting to the Director of the Office of Research Ethics, the coordinator works with the Director and Research Ethics Board (REB) members and Chair(s) to ensure compliance with University Policies, Terms of Reference and SOPs relating to human ethics review, approval, and ongoing monitoring processes.

The incumbent is responsible for the administrative functions of the REBs including:
• Reviewing all submissions for institutional and regulatory compliance, as well as compliance with research ethics standards, assigns ethics protocols for review by REB members, and works with researchers throughout the review process to ensure compliance.
• Informing and following up with researchers of decisions and required actions, on behalf of the REBs, updating the Carleton Office of Research Initiatives and Services (CORIS) for management of funded research.
• Acting as coordinator of the REBs to provide them with information on research compliance issues and matters as they pertain to the pertinent regulatory agencies (e.g., Tri-Council Policy Statement and the Agreement on the Administration of Agency Grants and Awards by Research Institutions between all Canadian Universities and the Tri-Council) and other authoritative sources relating to research ethics and compliance.
• Providing information and communication through the research ethics website for the Office of Research Ethics.
• Training REB members in the review process, including the research management software.
• Providing educational sessions in person or online for the university research community. The coordinator also provides mentorship and specialized advice to researchers, REB members and staff.
• Contributing to consensus building to meet departmental goals


The incumbent must possess the following qualifications:
• Knowledgeable of the structure of Carleton University, and the types of research conducted at Carleton.
• Able to interact professionally with university faculty, students, internal administrators, external researchers, partners, and stakeholders about complex matters relating to research compliance standards, policies, and legislation.
• Ability to handle highly confidential information in a responsible way according to prevailing privacy, legal and ethical standards.
• Excellent oral and written communication skills, and analytical skills to identify the concepts and issues involved in research ethics compliance, the preparation of correspondence, websites, and other relevant information platforms.
• Thorough knowledge of the University, computer software and website applications, including: MS Word, MS Excel, PowerPoint, WordPress, and databases.
• Demonstrated ability to work calmly, independently and effectively in a time-pressured environment with a variety of competing priorities and stakeholders.

Education and Experience:

The above is normally acquired through:
• Master’s degree.
• Four years in a university and/or research environment with progressively more responsibility that would develop analytical and problem-solving skills, interpersonal, and communication skills, proficiency in the use of technology, software and databases and website management /maintenance.
• Significant relevant research experience and some knowledge of research methodologies.
• Experience with the conduct of research involving human participants and the associated practices and requirements entailed by such studies as an asset.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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