Office of the Vice-President, Research and Innovation – Grants Officer – Limited Term

Tracking Code: 2428-136

Job Description

Faculty: Office of the Vice-President, Research and Innovation

Number of Positions: 

Position Title: Grants Officer

Appointment Type: Limited Term

Hours of work: 35 hours per week

Salary Range: Level 10 – Starting Salary, Step 1 $80,231

Posting Date:  September 28, 2021

Closing Date:  October 19, 2021

Job Summary: 

The Office of the Vice-President Research and Innovation is the central support to the research community at Ontario Tech University, administering more than $23M annually in external research funding. The primary purpose of this position is to provide expert assistance, professional and strategic advice to Ontario Tech researchers in the preparation of research grant applications and management of funded research projects/programs.  Flexibility, professionalism, and a team approach are necessary to work effectively with the university community and external stakeholders to advance research opportunities and to maximize research funding.

Nature of Work: 

Reporting to the Manager of Grants and Funding Programs, Office of Research Services, this position provides a broad range of support to facilitate the development and management of research activities at the University. The Grants Officer will identify, promote, and manage sponsored research funding opportunities for members of the research community. The Grants Officer offers a high level of customer service in a fast-paced, deadline-driven administrative unit. The incumbent will work collaboratively with the Grants Facilitation team, with other administrative units and with researchers, providing timely quality service to increase the funding performance and reputation of Ontario Tech as a research-intensive institution.


  • Provide expert advice and guidance to researchers in all disciplines in the identification of grant opportunities and providing up-to-date information on program objectives, budget requirements, policies/guidelines, evaluation criteria, deadlines, application procedures, and the requirements of research funding agencies and the university;
  • Assist the Manager of Grants and Funding Programs, Office of Research Services with large institutional applications (CFI, ORF, etc.) including grant writing, budget development and project management support;
  • Provide expert assistance to researchers with the development, substantive review, and the submission of external research grant applications, ensuring compliance with granting agencies and University research policies and procedures;
  • Support the non-financial post-award management of research projects;
  • Meet with faculty to discuss research interests and funding needs in order to target specific funding opportunities;
  • Liaise with Funding Sponsors in relation to funding opportunities, policies and procedures;
  • Assist with internal funding programs and organizing research events and workshops;
  • Assist with other office activities as required.

Required Skills:

  • Knowledge of research funding programs, policies, procedures, and processes. Experience with writing, reviewing, and administering Tri-Agency programs (NSERC, SSHRC and CIHR) considered an asset.
  • Excellent organizational and time management skills with the ability to multi-task, handle high volumes, meet deadlines and work well under pressure.
  • Exceptional interpersonal and communications (written and verbal) skills with the ability to interact productively and professionally with a wide range of internal and external stakeholders.
  • Ability to work independently and in a collaborative team environment.
  • The ability to develop and deliver educational materials, workshops and seminars is required. Occasional travel may be required.
  • Must have a solid understanding of the research and University environment.


  • Completion of a University Program consisting of Four Academic Years or Equivalent
  • Masters level degree strongly preferred

* Verification of Academic credentials may be required

Required Experience:

  • Approximately 5 years’ related experience, in a research administration or related environment.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until October 19, 2021 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website and which may be amended from time-to-time.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require an accommodation to participate in the recruitment process, please notify the hiring manager or Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s  Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location

Oshawa, Ontario, Canada

Expected End Date


Expected Start Date


Campus Travel


Salary Grade

Staff Level 10