Research Ethics Administrator- Toronto Metropolitan University

Job ID 379572

Location Toronto, ON

Full/Part Time Full-Time

Regular/Temporary Temporary

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

About the Office of the Vice-President, Research and Innovation
As Canada’s comprehensive innovation university, Toronto Metropolitan University engages in scholarly, research and creative (SRC) activity that addresses real-world challenges to drive economic growth and improve quality of life for Canadians. Our strong focus on innovation and evidence-based research has made us a preferred partner for government, industry, not-for-profit organizations, communities and individuals. Together, we are improving processes, developing new technologies and services, and creating new companies and social enterprises.

The Office of the Vice-President, Research and Innovation (OVPRI) establishes the strategic direction and oversees the administration of Toronto Metropolitan University’s scholarly, research and creative activity (SRC) enterprise, including grants administration, external funding, SRC policies, partnerships and collaborations, commercialization, and business development.

The Opportunity

The Research Ethics Administrator ensures effective day-to-day support of the University’s Research Ethics Board (REB) and Animal Care Committee in the administration of the ethical review process.  

Responsibilities include:

  • Assisting the Chair, Director, REB Manager and the Animal Care Committee in processing research ethics submissions through all stages of the review process, in accordance with the regulations and guidelines governing human research participants and animal research protection.
  • Making recommendations, providing advice, and participating in discussions of the REB and Animal Care Committee as an ex-officio, non-voting member of these committees.
  • Coordinating and attending REB and Animal Care Committee meetings as required, including providing administrative support, such as scheduling, preparing agendas and minutes, screening and reviewing protocols for risk assessment, and assisting with the preparation of communications, standard operating procedures and educational materials for the REB and ACC.
  • Assisting the REB and ACC Chairs and REB Manager with reviewing ethics protocols on panels or subcommittees as directed by the Chair of the REB or ACC.
  • Providing advice and assistance to faculty researchers and research personnel in the preparation and submission of their protocols either one on one, in groups (classroom or workshop format), or in formal presentations.
  • Collaborating with the appropriate internal and external bodies to promote, educate and support research ethics at Toronto Metropolitan University, and represent the University on research ethics issues both internally and externally, as required.
  • Promoting faculty member use of the Online Ethics Submission and Review System; instructing REB members, faculty researchers, student and staff researchers, as well as external researchers in effective access and usage of the Online Ethics Submission and Review system, including providing demonstrations. 
  • Screening and reviewing ethics protocols, prior to formal review by the REB and Animal Care Committee, to ensure adherence to University policies and federal, provincial and, in some cases, international guidelines and legislation.
  • Providing recommendations to the Research Ethics Board/ Animal Care Committee on individual protocols, taking into consideration the well-being and potential risks and benefits to research participants, human or animal, who may require protection as dependent beings.
  • Assisting investigators/coordinators in meeting REB and ACC requirements.
  • Serving as a resource for REB and ACC members, research coordinators and investigators on ethics practices. Acts as a resource to the University community, including students, on procedures and issues in research ethics through workshops and presentations.
  • Participates in the drafting and revision of policy and procedures to ensure that the University conforms to established guidelines and policies.


To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

  • Completion of a 4-year post-secondary Bachelor’s degree program in a related field is required.
  • Minimum of two years of experience in a research environment with experience supporting research ethics review processes required.
  • Previous experience conducting research (such as a thesis, capstone, MRP) and/or an understanding of research methodologies is considered an asset.
  • Familiarity with federal ethics guidelines and related provincial guidelines with respect to privacy and ethics.
  • Sound familiarity with university culture and context, including familiarity with the range of university disciplines and academic discourse; nature of university scholarly, research and creative activities.

Additional Information

Position Number(s)20002784
Reports ToManager, Research Ethics Board
DepartmentOffice of the Vice-President, Research and Innovation
Vacancy TypeTERM
Employee GroupOPSEU
Work LocationHybrid
Start DateASAP
End Date1 year from start date
Hours of Work36.25
Grade 12
Salary Scale$75,992.38 – $96,264.89
Hiring Salary Range$75,992.38 – $83,038.94
Posting DateFebruary 13, 2024
Application Close DateMarch 5, 2024
  • An equivalent combination of education and experience may be considered.
  • Applicants who do not meet all of the posted qualifications may, upon the University’s sole discretion, be considered to fill a vacancy on an underfill basis.
  • Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
  • We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.

As part of the selection process, candidates may be required to complete an occupational assessment.  Applications will only be accepted online through Toronto Metropolitan University’s career site.

Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact All information received in relation to accommodation will be kept confidential.

Please apply at the TMU Careers website: