CAREB-ACCER 2026 Conference Cancellation Policy

The CAREB-ACCER 2026 Hybrid Conference will be held June 16–18, 2026, consisting of:
June 16, 2026:

Pre-conference workshops (in-person with separate registration required)
Evening reception and dinner (separate ticketed event)

June 17–18, 2026:
Main conference (in-person and virtual participation)

This Cancellation Policy applies to all registrants. Submission of a registration constitutes acceptance of the terms outlined below.
All cancellation requests must be submitted in writing to registration@careb-accer.org.
Refunds, where applicable, will be issued to the original form of payment and processed within approximately 30 days.

1. Pre-Conference Workshops (June 16, 2026)
Workshop registrations are subject to the following cancellation conditions:

Cancellations received on or before April 30, 2026: Eligible for a full refund, less a $150 administrative fee.

Cancellations received between May 1 and May 31, 2026: Eligible for a 50% refund, less a $150 administrative fee.

Cancellations received on or after June 1, 2026: No refunds will be issued.

Registrant substitutions for workshops are permitted up to May 15, 2026, subject to written notification and approval.

2. Evening Reception and Dinner (June 16, 2026)
The evening reception and dinner is a separately ticketed event with a nominal registration fee.
Reception/dinner tickets are non-refundable at any time, including in the event of conference or workshop cancellation by the registrant. This policy reflects fixed catering and venue commitments.

3. Main Conference (June 17–18, 2026)

Cancellations received on or before March 31, 2026: Eligible for a full refund, less a $150 administrative fee.

Cancellations received between April 1 and May 31, 2026: Eligible for a 50% refund, less a $150 administrative fee.

Cancellations received on or after June 1, 2026: No refunds will be issued.

Registrant substitutions for in-person attendance only are permitted up to June 1, 2026, subject to written notification and approval.

4. Virtual Attendance (Main Conference only)
Registrations for virtual attendance are non-refundable. Virtual registrants will retain access to recorded conference sessions and materials following the conclusion of the conference and for a period of one year.

5. No-Shows
Registrants who fail to attend and who do not submit a cancellation request by the applicable deadline are not eligible for a refund.

6. Conference Cancellation or Modification
CAREB-ACCER reserves the right to modify the conference program, speakers, delivery format, or schedule. In the event of cancellation by CAREB-ACCER, registrants will be offered either:
A full refund of registration fees paid (excluding non-refundable items), or
The option to transfer registration to a future CAREB-ACCER conference.
CAREB-ACCER assumes no responsibility for costs incurred by registrants related to travel, accommodation, or other incidental expenses.

7. Force Majeure
CAREB-ACCER shall not be liable for failure to perform its obligations under this policy where such failure results from circumstances beyond its reasonable control. Refunds in such circumstances will be administered in accordance with the timelines outlined in this policy.


Cancellation Policy
By completing registration, you acknowledge and agree to the CAREB-ACCER 2026 Conference Cancellation Policy.
All cancellation requests must be submitted in writing to registration@careb-accer.org.
Workshops (June 16, 2026):
Full refund less $150 if cancelled by April 30, 2026
50% refund less $150 if cancelled May 1–31, 2026
No refunds after May 31, 2026
Main Conference (June 17–18, 2026):
Full refund less $150 if cancelled by March 31, 2026
50% refund less $150 if cancelled April 1–May 31, 2026
No refunds after May 31, 2026
Evening reception and dinner (June 16, 2026):
Non-refundable
Virtual registrations are non-refundable and include access to post-conference recordings.
Substitutions are permitted for in-person registrations only, subject to stated deadlines.

CAREB-ACCER 2026 CONFERENCE RULES OF ENGAGEMENT

The Power of Presence: Live, Virtual, United
To promote a collegial, inclusive, and professional learning experience for all conference attendees—whether joining us in Ottawa or virtually—please adhere to the following:
• All Voices are Valued: We recognize that "presence" takes many forms. We value contributions from both the physical floor and the virtual chat equally.
• A Culture of Learning: We approach all discussions with a willingness to learn and grow, acknowledging the diverse institutional, regional, and personal perspectives within the Canadian research ethics community.
• Moderator Stewardship: To ensure a seamless hybrid flow, please respect the session rules set by the moderator. They are tasked with balancing engagement between in-person and remote participants.
• Audio & Environmental Etiquette: * Virtual Attendees: Stay muted during presentations; unmute only when prompted by the moderator.
• In-Person Attendees: Please be mindful of "side conversations" near room microphones, as these can disrupt the experience for virtual colleagues.
• Digital & Physical Respect: Respect the privacy of all attendees. Unauthorized screen recording, photography of presentation slides without consent, or the use of unapproved AI transcription tools is prohibited.
• Recordings: Be aware that sessions are being captured via video and audio for post-conference access. Your participation (via mic or camera) constitutes consent to be included in these recordings.

Behavior that does not align with the 2026 CAREB-ACCER Conference Rules of Engagement will not be tolerated. This includes harassment, disruptive "chat-bombing," or exclusionary conduct. Attendees violating these rules may be removed from the physical venue or the virtual platform.